Bell County EXPO Center Policies

Exhibit Space
In the event of unforeseen circumstances that render the building unfit or unavailable for use, the contract shall be cancelled between the parties. Unless otherwise indicated, exhibits will be located in the Exhibit Hall of the Bell County Expo Center, Belton, Texas.

  • All booths must be manned during exhibit hours.
  • Nothing shall be displayed at a height above the top of the standard booth back wall nor shall any part of the exhibit extend beyond the booth area.
  • Booths may not use pop-up displays higher than 8 ft., exception can be made if items are part of the product(s)/ service(s) offered by your company.
  • No exhibitor shall assign, sublet or share the whole or any part of the space allotted with other vendors without the permission of the Facilities Director.
  • No food or beverages will be dispensed from any exhibit booth.
  • No exhibitor is permitted to show goods other than those manufactured or dealt by him in the regular course of business.
  • The purpose of the exhibits is to inform and educate attendees regarding services and products available from the exhibitors.
  • Displays shall not be placed in such manner as to interfere with other exhibits.
  • No firm or organization not contracting for exhibit space will be permitted to solicit business in any manner.
  • There will be no cash or credit card sales made from the exhibit floor.

Marketing- Usage of TCEI Trademark Graphics
Exhibitors are required to purchase the TCEI- Expo Media Kit in order to promote the EXPO with approved trademark graphics to attendees. The media kit includes the pre attendee list, TCEI’s logos and additional event demographics. The TCEI- EXPO logo and information on the website are copyrighted by Texas Communications Expo, Inc. and may not be used without the permission of TCEI. The logo and photos may not be copied from the website for event advertisements.

Exhibit Space Installation & Removal of Exhibits
Exhibitors will have access to the Exhibit Hall on Tuesday, April 5, 2016 from 8:00 a.m. to 5:00 p.m. All exhibitors must have their exhibits set-up and ready for display by 5:00 p.m. on that day. No exhibits will be set up on Wednesday, April 6th.

No exhibits/displays may be dismantled before 11:00 a.m. on Thursday, April 7, 2016. Exhibitors must pack and move all materials to the shipment staging area prior to 5:00 p.m. and cannot leave the exhibit hall until all shipments have been properly prepared for shipment with the freight companies. FedEx and UPS will be onsite to collect out-going shipments. All other freight companies must be contacted to schedule a pick-up by exhibit personnel. TCEI is not responsible for lost shipments.

Fire Regulations 
Booth decorations and construction must conform to local fire regulations. Combustible or explosive materials and substances may not be used. All exhibitors will adhere to regulations governing exhibits and displays in places of public and private assembly as established by Bell County Expo Center. FIRE REGULATIONS MUST BE OBSERVED!! NO SMOKING IN THE EXHIBIT HALL!!

For any motor vehicle parked inside the Exhibit Building during occupancy, the following conditions must be met: 1) Fuel tanks shall not be more than ¼ full. 2) Fuel caps shall be taped shut or fitted with a locking cap. 3) Batteries must be disconnected and leads taped. 4) All portable power equipment with internal combustion engines must not contain any fuel.

Liability & Insurance
The exhibitor assumes complete responsibility and liability for losses, damage, and claims arising out of injury or damage to exhibitor displays, equipment, and other property brought upon the premises of the Bell County Expo Center and shall indemnify and hold harmless the facilities and TCEI’s officers, agents, servants, and employees from any and all such losses, damages and claims. If insurance is desired, it must be placed by the exhibitor.

Care of Premises
Nothing may be posted, nailed, screwed, or otherwise attached to the walls, floors, or other parts of the building or furniture. No taping to walls is permitted.

Distribution of promotional stickers or labels is prohibited. Any charges in connection with cleaning or removal of such material and any damages to the premises, booth equipment and furnishings will be payable by the exhibitor. Any exceptions must first secure approval from the TCEI Facilities Director.

Photograph/ Video Disclaimer
Texas Communications Expo Inc. (TCEI) reserves the right to use any photograph/video taken at any event sponsored by TCEI, without the expressed written permission of the registrant or exhibitor included within the photograph/video. 

TCEI may use the photograph/video in publications or other media material produced, used or contracted by TCEI including but not limited to: marketing materials, websites, newsletters, etc.

Any registrant or exhibitor desiring not to have their photo taken or distributed must contact the TCEI office in writing of his/her intentions.  

Restrictions 
TCEI reserves the right to restrict any exhibit that, for any reason becomes objectionable, and may prohibit or evict any exhibit which in the opinion of TCEI may detract from the general character of the exposition. In the event of such prohibition, eviction, or restriction, TCEI shall not be liable for any exhibit expenses.

Any exhibitor who intends to utilize any type of audio equipment or noise-making devices that might be heard outside his booth area shall first secure approval from TCEI’s Facilities Director of such equipment before the exhibits open. Exhibitors operating such equipment or devices shall do so at a level that will not interfere with other exhibitors, or TCEI may require discontinuance of their use. All demonstrations, interviews and other exhibit activities must be conducted so as not to infringe on the rights of other exhibitors or offend visitors to the exhibits. Any exhibitor utilizing music is responsible for securing and paying licensing fee/agreement for public performance of copyrighted music, and agrees to indemnify and hold harmless TCEI and Bell County Expo Center for any claims or causes of action arising there from.

Security
Texas Communications Expo, Inc. will provide 24-hour security from 5:00 p.m. Monday, March 30, 2015 through Noon on Thursday, April 2, 2015.